Intern should be also well-organized, communicative and eager to contribute to team success, Event planning, design and production while managing all project delivery elements within time limits, Collaborate with event manager to creatively formulate new ideas for all events to ensure each event is meaningful, personal and supports the overall goals of the organization, Serve as a liaison between internal and outside vendors; and internal supporting staff, Assist in coordination of vendors for events, including sponsors, transportation companies, hotels, venues, DMC’s, etc, Calculate budgets and assist in tracking financial spending for individual events, while suggesting cost-saving opportunities, Process, track and manage event deposits and payments, Select menus or catering companies for events, as requested, Assist in finalizing BEOs, including event logistics, layout, flow and audio/visual requirements, Research and source speakers, as requested, Conduct reporting on upcoming events, budgeting reports, new event requests and post-show follow-up analysis, Initiate, coordinate and collaborate on communication and media planning and strategy, Research, order and ship event supplies, marketing collateral, giveaways and promotional items, Set-up, test and manage communications, attendees, site/registration updates, website, travel, reporting, speakers database, and key tasks for events through meetings management platform, Facilitate clear communication and capture highlights and action items from key planning meetings, Work closely with event manager and creative team to identify and create event templates, and collateral, including banners, signage, flyers, brochures, drop cards, invitations, templates, etc, Manage signage and event supplies inventory, including signage/graphics, tablecloths, booths, collateral, etc, Perform other related duties as assigned by manager, Excellent written, verbal, organizational and project management skills, Must have the knowledge, skills and temperament to work in a fast-paced, deadline-driven environment and manage multiple tasks and projects, Self-starter who takes initiative and follows through on tasks, Comprehensive understanding of Microsoft® Office Applications, Bachelor’s degree in Marketing, Advertising, Public Relations or similar field preferred, Minimum of 2-3 years of experience in planning events, meetings and/or tradeshows, 1-3 years of experience in live event production (either from an agency, venue, production company, or tour/concert promoter), Deep familiarity with MS Office suite products (Word, Excel, Powerpoint, etc. Ensures block release dates are executed in a timely manner. Track approval processes and other event documentation, Manage giveaway planning, production, storage, and inventory, Contribute to the creative process of events, including strategy and design, Attend events as needed and coordinate events onsite in cooperation with divisional teams, Will provide onsite operational support for various ESPN Events-owned basketball and football events, Assist on assigned projects relating to each ESPN Events owned and operated event, Provides key operational support to the ESPN Events Division including drop-ins and promos, sales support and inventory control, event credentialing, sales fulfillment and sponsorship recaps, Works with the Sr. 2016 to 2017. That is why we have provided you a guideline on how to write important sections of your application.eval(ez_write_tag([[580,400],'resumeok_com-medrectangle-3','ezslot_1',107,'0','0'])); Address:         7485 Hidden Park Drive, Reno, NV Efficiently prioritise and handle multiple demands and tasks, Insert Rooming List in the system, update payment instructions and enter important information relevant to the group, Develop events Work Orders in the system with all relevant information, Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc. Format. ), Must be able to coordinate details for multiple events at one time, Must be able to observe and correct minute inconsistencies (e.g. First, you need to structure your content correctly. Senior Special Events Coordinator Resume. Duties are generally varied and of moderate complexity, NOTE: This role requires the individual to be in a position to work overtime, and some travel is required, At least three to five years of relevant work experience in marketing and event planning, University degree in marketing, or related field. Utilize email, calendar programs and other strategies to communicate effectively, Demonstrated experience with developing and executing large special events, Excellent written and verbal communications and diplomatic skills a must, Experience using event software and MS Office applications (Word, Excel, Publisher), Experience with time management skills, meeting deadlines under pressure, and managing multiple projects, Exceptional customer service and organization skills along with attention to detail, Assist in writing event-driven programs of paid titles, Assist in promoting all Carine Roitfeld’s initiatives, marketing, digital, and Harper’s Bazaar global portfolios with our ad clients, Assist in managing talent logistics, transportation and hospitality and travel in conjunction with Carine Roitfeld events and international network, Assist in coordination of logistics for events including but not limited to client entertaining events, in store marketing, trade events, national sales meetings and large scale franchise events and conferences, Assist in brand marketing/advertising initiatives internationally; work in conjunction with US titles, Manage event RSVP lists, check-in process and transportation, Proactively handle any issues and troubleshooting any emerging problems on the event day, Work with the creative department to create all event materials, Work with business and cashier’s office to obtain checks and certificates of insurance for events. Ability to learn new tools, techniques, applications, systems and processes as needed, Library, Internet, and other research skills are necessary, Experience with Adobe Photoshop, digital photography and basic graphic design would be helpful, Knowledge of Stanford spaces, ELS, catering and other event planning skills is a plus, Team Member of the Hilton Go program with discounted staff rates all over the world and discounts on F&B items, Access to Hilton University training, offering more than 3000 learning programs, Worldwide career development opportunities, Be actively engaged and involved in, team/departmental conversion days working towards specific growth targets and driving sales/revenue conversion.As a Sales & Events Coordinator it is essential you can demonstrate the following skills and competencies, Previous experience working in a similar role ideally in a four star hotel environment with a good working knowledge and understanding of hotel operations, Professionally represent the event team in all areas of hospitality, Act as departmental liaison with customers, in absence of Director/Manager, Contribute to the growth and performance of the department, Able to interact with a variety of planners/customers, Be a proactive self-starter with the ability to work independently. to facilitate meetings, The NEC will plan and manage events, from concept to execution, which includes, but is not limited to: developing budgets, timelines and workplans, setting up registration and ticketing, securing vendors (venues, catering, A/V, talent/entertainment), managing event committee meetings, drafting run-of-shows and assisting in devising event ask strategies, The NEC will manage all pre- and post- day-of logistics required to successfully produce the event, including attendee RSVP tracking, overseeing check-in processes, setup and breakdown, coordinating vendors, assisting with speakers/VIPs, overseeing event volunteers, and ensuring a follow-up and thank you plan is in place, The NEC will coordinate the team’s overall backend operations in addition to regional and non-ticketed events in our regional offices, which includes, but is not limited to: setting up events in Raiser’s Edge, maintaining the events calendar, publishing events on the website, processing invoices and income, coordinating cash collection, operating revenue reconciliation, pulling and analyzing financial reports, tracking and cleaning up data, and ensuring the proper attribution and documentation of gifts, The NEC will coordinate an aggressive national events email calendar, working closely with Development staff to devise and design emails to publicize and promote our fundraising events for national or regional audiences, The NEC will be coordinate the design and production of event collateral and promotional materials, including sponsorship packets, print and email invitations, social media publicity, and email correspondence, The NEC will provide strong administrative management and support, including ordering team supplies, tracking inventory and equipment, answering donor inquiries, executing sponsorship mailings, fulfilling event invitations, completing check requests, entering pledges, taking on special projects as needed, etc, The NEC will have some travel requirements, with the subject line of “National Events Coordinator”. accordingly, Compiles and reports event cost summary within thirty days of event to supervisor, Assists in the supervision of event staff members, which may include hiring, disciplining, training and scheduling, Assists facility renters with coordinating parking, staffing, power and other rental needs, Assists with event operations including responding to problems, customer service concerns, and emergencies, Maintains records, creates reports, tracks event issues and resolutions, Assists with facilitation of vendor relationships, Evidence of a Bachelor’s degree preferred AND one year of events coordination experience within college athletics, Experience with supervising and training staff, and processing payroll, Experience with rental contracts and working with vendors, Experience making decisions in a changing environment and anticipating future needs, On-site registration: arrange for registration, training/event badge pick-up, Meeting room preparation: arrange for preparation of nameplates for invited speakers and high- level delegates, Configuration of training/meeting rooms (set up of tables/chairs, registration desks, event equipment etc. Acts as event liaison between department or school and vendors, alumni, donors, etc. Scheduled all meetings with interested and confirmed parties. Negotiates financial terms and authorizes expenditures with oversight from supervisor, Provide and maintain menu of available activities for teams, and manage calendar of events, Source, negotiate and manage vendor relationship with a wide range of suppliers, from venues to event production companies, caterers, printers, goodies providers, Coordinate invitations, reservations, and payments, Work with facilities team to coordinate onsite events, Maintain resources for available activities, restaurants, and venues in the area, Provide support for community engagement events both on and offsite, Create orders for events, custom items, etc, Place orders on behalf of Engineering teams, coordinate payment and delivery, Create purchase orders on behalf of manager for events, swag, catering, etc, 3+ years experience coordinating events for varied purposes (social, business, morale), Ability to thrive and stay calm in a fast-paced environment, Communication skills in person, over the phone, and via email, Organizational skills and detail oriented, Experience in managing concurrent events/projects simultaneously, Experience in being a team player who is adept at formulating plans and hands-on execution, Experience coordinating and prioritizing the work activities of self and others, Experience with negotiating, building partnerships with vendors, and maintaining effective working relationships, Experience in work that required excellent attention to detail, Experience in offering customer service in a fast paced environment, Holds office hours in evenings and weekends to provide for assistance to homeowners, Assists with the field activities associated with a property, Responds to home owners' concerns and requests in a timely manner, Assists in coordinating events and functions, Coordinates the issuing of access cards and troubleshoots access issues, Coordinates amenities reservations including clubhouse, pool etc, Provides administrative support to the Management office as needed, Maintains home owner relation program and regular positive communication with each home owner, Responsible for the development, preparation and distribution of home owner's manuals, welcome packets and other necessary formalized communication, Assumes all other duties and responsibilities as directed by Association Manager, Works closely with committee members in planning events, Supports the culture needed to enhance promote and execute daily positive interaction among members of the management team, Attends a minimum of three (3) evening committee meetings, Assists management team in preparation for community meetings, 3 years of experience with conference coordination in support of a federal government client, 3 years of experience in programmatic support, including negotiation, creation, maintenance, oversight, and closure of contracts required to execute technical interchange meetings, Possession of excellent oral and written communication skills, as demonstrated through the support of similar tasks, Multi-tasking of several duties all day long, Accurate collection and dispersal of product to events, Completion of projects in prescribed time and manner, Take receipt of items shipped in and invoice items as requested, Sort and organize items based on specifications of event, Label and catalog items on spreadsheets for reference and problem solving, Arrange delivery and pickup through expo services, Southern’s distribution team and event properties, Proficiency in MS Office (Word, Excel, Outlook), Must be able to operate a pallet jack, order picker and forklift, Effective verbal/written communication skills to carry out job duties with various departments and levels of management, Demonstrated ability to prioritize assignments/projects and multi-task within restricted time constraints and work without supervision, Responds to inquiries, written and oral, related to internal meetings, programs and events, as well as various community requests. Hobbies include trail walking, cooking. Develop reports, status updates and participate in on-going calls as required, 20% travel. The objective of the negotiation is to increase the value of service without compromising the budget. In addition to clients and interested parties, you will meet suppliers, vendors and other contracted talent. This includes, but is not limited to initial tours of the space available; meeting with clients to determine event needs; drafting contracts; room setup; coordinating with other campus departments such as Parking Services, University Police, Catering; ensuring audiovisual support is provided; ensuring event is properly staffed and executed to the satisfaction of the client, Works with the Arlington administrative staff to ensure all event information is properly conveyed to the appropriate staff to ensure events have the necessary wage staffing and clients are properly invoiced in a timely manner, Provides clients with all the necessary university information required for their event, such as university-approved caterers and local businesses for non-university supplied needs, and assists clients with arrangements when necessary, Serves as the audiovisual manager for event space, and is responsible for oversight and operation of all audiovisual media support technologies and equipment. Communicates in a professional and composed demeanor under all circumstances, Responds to phone calls and correspondence within 24 hours, Serve as local information resource and reference for homeowners, Displays exceptional ability to analyze and deal with a variety of situations, Prepared balanced petty cash transactions and sends weekly report to accounting, Uploads any and all invoices, receipts, check requests as appropriate to FSRConnect weekly, Establishes folders for each committee with copies of any and all appropriate documentation pertaining to events, Manages client relationships to ensure customer satisfaction and a high level of service including timely and complete resolution of home owner concerns, coordinating special services and requests, Assists management team in preparation for community meetings and monthly newsletter preparation, Ability to work flexible hours to include weekends, Consistently and genuinely demonstrates FirstServices' values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude, Performs other job-related duties as directed, Manage the execution of all training and performance support activities, Help evaluate the effectiveness of the J&J GS cross-functional training and performance support materials. Other duties / projects as requested by supervisor, Planning, organising and working with clients to create memorable events and return customers, Handling the planning of event enquiries, planning of all details in conjunction with the event and liaising with 3rd party suppliers where required, Communicating effectively with the operational departments to ensure a seamless experience for the customer, Conducting site inspections and meet with clients to discuss their business requirements, Acting in a professional and informative manner ensuring product and competitor knowledge is current at all times, Conducting competitor analysis when required and maintain a good working knowledge of the market place, trends, opportunities, and our food and beverage offerings, Quoting on last minute enquiries and ad-hoc bookings where required, Ensuring that all details of a booking are accurately logged at all times, Coordinate scheduling, servicing, testing, packing, shipment and receipt of equipment for trade shows, labs and educational events, Help with the building of new kits for Events, Learn to process sample and customer returns, Demonstrated effective organizational skills, Must be able to resolve problems with independent judgment, Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force constantly to move objects, Must be able to use common office equipment (e.g. Atlantis Casino and Resort Spa; Reno, NV. Negotiated prices and terms with accredited vendors including giveaways and other contributions for the event. is required, Experience in organizing events internationally, Previous exposure to commercial organization, Proficient with MS Office with an emphasis on PowerPoint, Ability to simultaneously handle multiple priorities, Demonstrates a high level of accuracy, even under pressure, Briefing our Digital and Design teams and coordinating the production of online and print collateral from initial concept to go-live, Client communications via social media campaigns, Coordinate client and business development functions, corporate hospitality programmes including the EY New Zealand Entrepreneur Of The Year, 1-3 years marketing experience, preferably in a professional service, banking, finance or B2B marketing environment, Digital Marketing experience and use of CRM/event management systems is highly desirable, High School Diploma/GED and 5 to 7 years of experience or an equivalent combination of education and experience is required, The strong candidate will have a track record of service and will demonstrate flexibility and a strong work ethic, Demonstrated ability to organize tasks & priorities, working under minimum supervision, Must demonstrate a team-orientation and ability to work in a highly collaborative environment, Must be able to work occasional evening or weekend hours, Knowledge of University database (Atlas), iModules and Law directory is a plus, Knowledge of Microsoft Excel, PowerPoint, and Word is expected, Belief in, and fundamental understanding of, social engagement and permeable business, Influencing, relationship- and consensus-building within a matrix structure, Managing and working with internal and external suppliers and agencies, Excellent Project management and execution, able to prioritise competing demands, simplify complex challenges and propose solutions, Be a motivated team player; both within events and also alongside all your colleagues, Have high levels of attention to detail and pride in the production of your work and communication, Have passion for event administration and customer service, Have a sense of humour and find the fun in work, Previous experience in a supervisory role, Experience within the Entertainment industry, Lead the planning and facilitation of company events including various customer, supplier and associate meetings. Tasked to manage and attend to all inquiries related to the use of the Sands Regency’s facilities for events. Current Job: Event Coordinator; Staybridge Suites Reno; Reno, NV. ), following the ethical rules and procedures involved in the role, You will be the guarantor for the ING brand image through your projects, communications and events, Identifies venues, hotels, event agencies and other vendors, Negotiates and manages required vendors ensuring effective event settings, Coordinates all site vendor activities to include shipping, audiovisual, custodial, booth set up/breakdown, etc, Manages timelines and project plans for all deliverables for specified region(s), Develops proposals and plans for product positioning and product demonstration at congresses, trade shows and sales meetings, Maintains master event calendar for specified region(s), Distributes outbound communications for attendee participation regionally, Defines, monitors and maintains budget while ensuring cost savings measures for specified region(s), Manages “behind the scene” activity and troubleshoots unforeseen problems as needed, Promotes a positive and consistent corporate image at meetings that accurately reflect corporate priorities, Develops and distributes meeting materials, Min. Serves as point of contact for individual, group and corporate clients who are interested in booking Staybridge and its facilities for special events. Generate food and beverage revenue for groups and meetings by responding to customer inquiries within 4 hours as per brand standards, Handles negotiations with meeting planners and generate Banquet Event Orders based on agreed contractual terms. You will be very organised and able to remain calm under pressure, Maintain a calendar and checklist of all Silicon Flatirons events, Edit materials for events; such as brochures, flyers, emails, programs, website, and agendas, Design, plan and implement all events including representing the Center in discussions, negotiations, and decisions in all matters related to events (i.e. What Does an Assistant Event Coordinator Do? Excels during times of uncertainty, Shows up and maintains a positive attitude during change, Resists defensiveness; puts emotions aside, remains open and humble, Support the events team in the design, project management, and execution of events of various scopes and sizes, Create and manage milestone schedules and task lists for events, Conduct various research initiatives, including location, venue, vendor and activities research, Maintain various reference documents including vendor capabilities, contact lists, and venue specifications, Facilitate trade show registration for employees including communications to teams, group registration, and payment to show organizers, Perform on-site tasks at events, as assigned by event lead, Manage events team’s asset inventories including photos, wardrobe, props, supplies, and furniture, Work closely with various teams to coordinate communications around events, Support the Digital Recruiting team with planning and logistics of each (internal) Meetup, including outside vendor communication, procuring licenses, manage referral bonus program and Social Media Campaigns, Partner with the business to attend external Meetups and other networking events, Develop strategies for brand initiatives to build the HBC Digital brand in the IT community, Execute day-of Meetup events to include proper set up, vendor orders, and assist with external guests/attendees, Define and track data and ROI from each Meetup, including attendance, interviews and hiring statistics, 1-3 years’ event management experience or any other related work experience, Excellent organizational skills and processes, Creative with a knowledge of and a passion for the latest event trends, Ability to negotiate to a mutually successful outcome with vendors and partners, Driven by enthusiasm and the ability to take the initiative, Clear understanding of the Ubisoft business environment, Ability to work exceptionally well under pressure, Availability on occasional evenings and weekends to coordinate and oversee events and activities as they arise to ensure successful execution of all initiatives, Knowledge of Microsoft Outlook, Word, Excel and PowerPoint, Prepare toolkits, QC, pack, distribute and/or ship event supplies and swag prior to each event, Collect supplies, manage return shiping, QC, and re-stock all event items following each event, Research, order, manage deliveries, and replace event supplies as needed, Create and maintain master inventory list of all event supplies, Maintain appropriate swag supplies for upcoming events, reordering when necessary, Assist in planning, setup, and execution of recurring inhouse events, including monthly happy hours, hack nights, speaker series, and meetups, Maintain/update company event calendar as new events are added, Send surveys collecting post event feedback, compile response data, and complete recap forms, Manage and maintain event image and video library, Coordinate execution of membership events from planning to execution to include set-up, securing venues, catering, and working with vendors to ensure a successful event. 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